Interview Questions: What Accounting Systems have You Used, and What are the Advantages and Disadvantages of Each?

accounting systemsAccounting systems are organized set of manuals and computerized accounting methods, controls, and procedures. They are established to gather, record, classify, summarize, analyze, and interpret information to present accurate and timely financial data for management decisions.


As a secretary, you will be required to have knowledge about accounting systems. Moreover, you will be expected to explain the accounting systems you used before and what the advantages and disadvantages are for each one. This is to determine if you are a good fit for the job, if you handle tasks and obligations properly, and if you are properly trained for the position.

So, how will you responds to this question?

  • Before the interview, you should prepare your answer. Be sure to include the most effective accounting systems you used in your previous jobs, and clearly indicate the advantages and disadvantages of each.
  • On the day of the interview, discuss your knowledge about each system, and don’t miss any essential details. Classify the advantages and disadvantages of each, but be sure to point out how you are going to work with the disadvantages. Since you already have experience, tell the interviewer how you’re going to deal with the shortcomings you’ve dealt with before so that they will not become an issue. State your answers clearly and concisely so the interviewer doesn’t get bored.
  • For each system, explain how much it has improved the business in terms of their finances and how it helped the company achieve its goals. Once the interviewer sees how you were able to assist the companies where you’ve worked, he or she might just give you the chance to contribute to his or her company as well.
  • After explaining how it helped the previous company or companies, explain what system would be best for the company you’re applying for. Do your research on the company and figure out beforehand what the best accounting system would be for them. Through this, the interviewer will see how much you’re willing to contribute to the growth of the company.

Follow these guidelines and see for yourself how much the interviewer will be impressed with your knowledge of the various accounting systems. Be confident so that you can show him or her why you should be their next hire.

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Alan Carniol

Alan is the creator of Interview Success Formula, a training program that has helped more than 80,000 job seekers to ace their interviews and land the jobs they deserve. Interviewers love asking curveball questions to weed out job seekers. But the truth is, most of these questions are asking about a few key areas. Learn more about how to outsmart tough interviewers by watching this video.